9 Benefits to Choosing the Right HR Technology for your Business

It’s like looking for the perfect HR technology to fit your business – at least when it involves determining what you want in a system.

What would you do with a new smartphone if you didn’t think about how you will use it? Most likely not.

You’re likely to spend some time thinking through the storage and features you require now and in the future.

You can choose the features you want, but you are essentially aligning your smartphone technology to your business and personal goals.

The same principles apply to HR technology.

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  Software alignment with strategy

Your company’s HR department must do their research to ensure you get the best possible technology. You will end up with a system that doesn’t address your specific needs if you rush to make a decision.

There are many options when it comes to choosing the best HR software for small businesses. However, don’t get overwhelmed by all the bells and whistles. Your HR strategy will determine which platform is best for you. Period.

Are you looking to reduce payroll processing times by 25% over the next year? Perhaps you would like to integrate attendance and time with your payroll system to make it more seamless. You should narrow your search to platforms that allow payroll processing with integrated attendance.

You will unlikely find the perfect system or software in a matter of hours. Don’t rush to make a decision. It is crucial to ensure you find the right match. Your business will run like a well-oiled machine once you have found the right fit.

These are the nine benefits of incorporating HR technology in your business.

• More focused and efficient recruiting

Are you and your managers scrambling for talent when filling a job? The HR technology you use can help make faster and better hiring decisions.

This software could include an applicant tracking system that helps you manage the hiring process. You can build a list of qualified resumes to search for and use when you need them. Your managers can then use the software to organize interviews, track feedback, and rank candidates.

The system can track results if your company adds personality and skills assessments. These tools will help you improve your hiring process and ensure you are hiring the right people for the job.

• Get actionable workforce analytics right at your fingertips.

Your HR specialist can help you access data and investigate why your business is not growing as expected. Are you seeing a particular department always losing staff? How much does this turnover cost?

You can track costs and characteristics of long-term, successful employees by keeping all your HR data in one integrated database. Planning will be easier if you can access workforce analytics when needed.

• Assistance with key HR compliance issues

An HR platform that covers all aspects of the company’s operations can help you decide if there is a growth spurt that will propel your company to a new category as an employer. Are you planning to hire enough employees to trigger the government’s FMLA and COBRA requirements?

HR software is available to help you comply with the relevant compliance requirements once you have reached the threshold for employees.

• There are fewer chances of data entry or duplication errors.

Do you still use paper-based or multiple systems that don’t integrate your payroll, benefits, vacations, government reporting, and performance reviews? You have probably noticed that someone in your company is manually entering data at some point.

Manual data entry is not only time-consuming but also error-prone. By automating redundant tasks and integrating information across the entire HR system, investing in HR technology can make your HR processes more efficient.

If an employee enrolls in a new health plan during the open enrollment, the change will be automatically carried over and reflected on their payroll deductions – without any manual updates.

• Increased time for HR strategy

It takes more time to transfer data between systems or do things on paper. Time is money when you consider your HR team’s time manually entering data and fixing mistakes.

What is it costing you? Is this the best way to use your team’s skills and time? Imagine if your team could spend the same amount of time on strategic initiatives.

Using the right HR technology, your HR team will be free from the burden of data entry and administrative tasks. It will allow them to spend more time on revenue-generating activities like planning for your workforce growth and helping managers find and retain the best talent.

• Streamlined Onboarding

Smooth onboarding for new employees helps them settle into their roles faster and makes a great impression on your company. Instead of spending their first day filling out paperwork, new employees can get to know their colleagues and learn about the job immediately.

Look into HR technology platforms that allow for paperless onboarding process . It’s easier to keep all the documents you need for your employees, including I-9 forms, tax documents, and ACA and HIPAA documentation. It also helps to establish a consistent, documented process for all employees. In addition to that, you can always consider getting some additional help from the best virtual receptionist services that can help you keep your process smooth and take some of the burden off of your HR department.

• Employers across states are less burdensome.

You need to know each state’s requirements for employers if you intend to expand your business into new markets. 

There are many differences in taxes and compliance between states. HR technology can often provide access to the information and resources you need to understand state regulations and avoid paying hefty penalties and fines.

• Access HR documents securely and conveniently from anywhere, at any time

Electronic records are much easier to secure than files in locked filing cabinets. They can be password protected and won’t be lost in a flood or fire. Who owns the keys to this filing cabinet?

Keeping all your employees’ documents in order is easier than storing them on a cloud-based platform. You can archive the records of employees who are terminated or made inactive. However, you will still be able to access their information later if needed.

• There is still room to grow.

What do you see for your business in five years? What about 10 years from now? You’ll be more successful in achieving your goals if you choose HR technology compatible with your HR strategy. 

You need a platform that offers scalable services and features to help your business reach its goals and adjust as it evolves.