A supervisor who manages remote employees experiences a very different set of problems than a supervisor whose employees work in the office. Supervisors of remote employees can’t catch up with their teams to know how they are performing. Managing remote teams requires a different approach that strikes a good balance between supervision and trust. It might be challenging to figure out how to manage remote workers without micromanaging. But with a few minor changes, you can ensure that your remote workers are working at their best and taking responsibility for their actions.
Here are a few tips for managing a remote team, getting things done, and keeping employees engaged, working together, and happy.
1. Trust Your Employees:
Trusting your employees is the first step. This is the foundation of a successful remote work experience, yet many supervisors worry whether the work will be completed to the same standard as in the office. Some supervisors worry about employees stealing time. Avoid the temptation to enhance your level of control over your employees’ workload if you find yourself in this circumstance. Micromanaging your employees will only lower their motivation and morale. Also, there are different tools you can use to keep track of your employee’s day-to-day activities, but if you feel the need to use them, it’s a red flag that there might be a lack of trust between you and your employee.
2. Communicate your expectations clearly:
When talking with your remote workforce about performance standards, it’s crucial to establish clear expectations. Some performance standards will depend on the job, while others may be the same across the company. Because of the distance between remote employees and their managers, there needs to be more communication between the two groups. As a manager, you must inform your employees when and how they should communicate. Let your employees know whether you want an email update at the end of each day or only when significant tasks and milestones have been reached. To ensure that others can work with you effectively, make sure they are also aware of your communication style.
3. Establish Structures:
Consistency and structures are essential for productivity in every job. Employees who work in many locations are more likely to get disconnected. Create team harmony to minimize this. There should be a detailed schedule for meetings, and everyone should know what everyone else is doing to see where they fit in.
When making this schedule for remote workers who work in different time zones, ensure that one person doesn’t have to deal with a lot of trouble. For example, rotate meeting hours so that no one employee is inconvenienced by a meeting that is either too early or too late in the day. Additionally, they must be structured to ensure that arrangements are effective and on-point. This helps increase productivity during meetings by keeping team members concentrated and motivated.
4. Use Employee Monitoring Software to Optimize Employee Performance:
A supervisor could meet the team and inquire about task updates in a conventional office.
However, you cannot do the same with a remote team, right?
Instead, you can use remote employee monitoring software such as CloudDesk to ensure your remote team stays productive while working independently.
CloudDesk gives you a complete overview of all your employees’ work activities and helps you better understand their efficiency. With CloudDesk, you can quickly know which employees are working and who have not yet started their shift. You can track their time and check their website and app usage. In addition, the software provides a productivity report, which gives you a granular view of all their activity, making it much easier for you to check how employees are performing.
With CloudDesk, you can always check if the remote workers are performing efficiently and, if not, are there any workflow bottlenecks you need to address.
5. Conduct Regular Check-ins :
Schedule frequent check-ins with your remote team members to maintain productivity. These help you to:
- Review the work of the employees.
- Follow the evolution of productivity levels.
- Look for ways to boost both individual and group performance.
Additionally, following up with your staff members allows you to assist them with any issues..
6. Set Strict Deadlines:
It’s easy for those who work from home to fall into the “out of sight, out of mind” trap. Set strict deadlines and follow up as they approach to make sure your remote workers are productive (without continually checking in on their progress). Milestones and deadlines for projects are a great way to check in on your employees without making it look like you’re trying to control their every move.
Managing remote employees sometimes require a bit more creativity than managing colleagues in-person. But with the right strategy, you can improve communication among your remote team members and create a setting where staff members feel confident working on their own and doing tasks correctly with little but effective supervision.
7. Socialize with Your Remote Team:
Communication tools have come a long way, but nothing beats talking to someone in person. This is the reason why a number of distant teams decide to meet up in person once or twice a year. Meeting the team enables remote workers to develop stronger ties and trust. Even though it may seem expensive, think of it as an investment based on the money you save by hiring a remote workforce in the first place. Of course, this can be harder for a team with members in different parts of the world. What do you do then?
You might hold virtual pizza or taco parties in place of regular get-togethers by having the food delivered to each employee and then hosting the party via video call!
Even though it could be uncomfortable initially, interacting with your virtual team will help you feel more connected to them and develop stronger relationships. Keep in mind that just because your workers are working from home doesn’t mean they should be missing out on the benefits of working in an office setting. Better team dynamics are an essential asset for any professional team. Social activities and team development can strongly impact long-term productivity results.
Managing employees who work from home comes with its own set of challenges that you wouldn’t face in a regular office. But these don’t have to hold you back.
Simply apply the finest successful strategies discussed in this article to effectively manage your remote workforce.
Once you do, you’ll see that remote work can be very good for employee productivity, well-being, and the bottom line of the company.